GL Transactions - Payment Entry

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GL Transactions - Payment Entry

Complete this procedure if you selected a Batch Type of Payment on the GL Transactions screen. Payment batches are used to enter manual (i.e. non-creditor) payments and direct debits directly into the General Ledger. Examples of payment transactions include manual cheques (e.g. wages) and direct debits (e.g. bank charges and lease payments).

Create a new payment batch, or recall an existing one.

Refer to "Creating a New GL Transaction Batch" or "Recalling a GL Transaction Batch".

Micronet displays the GL Transactions screen.

If you want to:

add a payment, select the Add button
insert a payment, select the line below where you want the payment inserted then select the Insert button
delete a payment, select the payment then select the Delete button
edit a payment, double click on a payment or select a payment then press Enter.

If you selected to add, insert or edit a payment, Micronet displays the Payment Entry screen.

Complete the following fields:

	Field	Value
	Date of Posting	Enter the transaction date. This defaults to the computer's system date but you can change it by selecting a different date or by entering a date in DDMMYY format.

Warning

Regardless of the date entered, Micronet posts the transaction to the period selected on the GL Transactions screen.

Technical Tip

When entering many transactions for a date that is not the same as the computer's system date, you can set the date manually - refer to "Maintenance - Change Local Date (Set Local Date)".

	Bank Account	Micronet displays your nominated bank account. If paying this batch of cheques from a different bank account, enter the other bank account number. The selected bank account is used for all payment transactions in the current batch. Micronet automatically credits the selected bank account for the payment after entering the expense account to post the debit to. If the Bank Account field is blank, check your company configuration (refer to "Edit - Applications - MGL - Special Accounts").
	T1, T2, T3, T4, T5 Account	If T accounts are enabled in your system, select a T1, T2, T3, T4 and/or T5 account to be associated with the (credit) bank posting. If you enter an incorrect account, Micronet displays a list of all available T accounts.
	Description	Enter a meaningful description of the payment transaction. This description displays on account inquiries.
	Print Cheque	If you want Micronet to print a cheque immediately, select Yes:Batch or Print Now. Note that the default is No Cheque.

Warning

If you set this field to Print Now, your only options for this batch on completion will be to save the batch and post it to the General Ledger. You will not be able to cancel or delete the batch because Micronet has already printed a cheque from it. If you try to delete a batch where the Print Now option has been selected for a line in the batch, Micronet will display the message "You have already printed a cheque from this batch. You cannot cancel it now".

	Which Book	If you selected Yes:Batch or Print Now in the Print Cheque field, you can select a cheque book.
	Payee	If you selected Yes:Batch or Print Now in the Print Cheque field, enter the details of the payee.
	Reference	Enter the payment reference number, usually the manual cheque number. If a direct debit on a bank statement, use the bank statement page number as the reference. The reference displays on account inquiries. The reference increments by one on subsequent transactions.
	Posting Amount	Enter the amount of the payment transaction. This should be the total amount of the transaction.
	GST Posting	Select whether GST is applicable to the payment amount. Options are: No – the payment amount does not include GST GST Input Credit – select this option to have 1/11 GST calculated on the total Posting Amount for the payment GST Collected – this option cannot be selected when making payments. Micronet defaults to GST Input Credit if selected.
	[GST Posting Account]	Micronet displays the GST Input Credits account as defined in your company configuration (refer to "Edit - Applications - MGL - Special Accounts").
	[GST Posting Amount]	The GST Posting amount is calculated as 1/11 of the total posting amount. If the GST Posting amount is not 1/11, override the GST amount to the correct amount for the transaction.

Dissect the payment amount to the appropriate expense account(s).

Refer to "Payment Entry - Expense Entry".

Optionally, enter any text you want associated with this transaction.

Refer to "Payment Entry - Narration".

When you have finished entering the payment details, select the Ok button.

If the amount dissected on the Expense Entry screen does not match the Posting Amount entered on the Payment Entry screen, Micronet displays the following message.

Select the OK button and correct either the Posting Amount or the dissection amounts.

Micronet will not allow you to save the payment until these amounts balance.

When the payment amounts balance, if you selected to add a payment, Micronet redisplays the Payment Entry screen so you can add further payments.

When you have finished maintaining payments in the GL transaction batch, select the Cancel button.

Micronet redisplays the GL Transactions screen showing all the payments added.

Complete the payment batch.

Refer to "Managing Completed GL Transaction Batches".